Illumination

Jr. Executive Assistant

Santa Monica, CA, USA

Compensation: $ 27 - $ 28

Junior Executive Assistant πŸ’Ό | Santa Monica, CA

Illumination is on the lookout for a dynamic and tech-savvy Junior Executive Assistant to join our team in beautiful Santa Monica, CA! In this pivotal role, you will utilize cutting-edge collaboration tools and data management systems to enhance workflows and provide critical support to our Executive. If you're organized, proactive, and thrive in a fast-paced environment, we want to hear from you! 🌟

Key Responsibilities:

πŸ—“ Calendar & Task Management:

  • Coordinate and optimize complex calendars using productivity platforms (e.g., Outlook, Teams).
  • Anticipate scheduling needs and communicate changes promptly to ensure seamless meeting attendance.

πŸ–₯ Administrative & Technical Support:

  • Compile and track expenses with accuracy, working closely with the Finance team.
  • Provide first-line technical support and leverage tech solutions to enhance office efficiency.

🀝 Cross-Functional Collaboration:

  • Collaborate with various departments to gather and present information for Executive decision-making.
  • Act as a primary contact for cross-departmental projects, ensuring alignment on timelines and deliverables.

✈ Travel & Logistics:

  • Research and book domestic and international travel, coordinating with vendors as needed.
  • Schedule transportation and accommodations, providing on-site support during travels or events.

πŸ” Executive & Personal Support:

  • Assist with daily tasks while maintaining confidentiality, and manage office and personal supplies.

πŸ“Š Special Projects & Ad Hoc Assignments:

  • Contribute to company initiatives requiring analytical or technical insight and demonstrate flexibility in taking on diverse projects.

Qualifications:

πŸ”§ Experience & Industry Knowledge:

  • Minimum of 2 years in a related or technical role, with discretion in handling confidential information.

πŸ’» Technical Proficiency:

  • Strong command of Microsoft Office and familiarity with project management tools (e.g., AirTable, SharePoint).
  • Proficient with Apple and Windows operating systems, with a knack for quickly learning new software.

πŸ“ˆ Operational & Cross-Functional Skills:

  • Proven ability to interface across various departments, juggling multiple projects and deadlines effectively.

πŸ—Ί Flexibility & Travel Requirements:

  • Willingness to work a flexible schedule, including some travel (valid driver’s license, passport required). Ability to lift items up to 50 lbs.

πŸ’¬ Communication & Collaboration:

  • Excellent verbal and written communication skills, with a talent for building rapport across diverse teams.

Salary: $27-28/hour, with various benefits including medical, dental, vision insurance, and more! πŸŽ‰

Ready to elevate your career? Apply today and join the Illumination team!