Jr. Executive Assistant

Junior Executive Assistant 💼 | Santa Monica, CA

Illumination is on the lookout for a dynamic and tech-savvy Junior Executive Assistant to join our team in beautiful Santa Monica, CA! In this pivotal role, you will utilize cutting-edge collaboration tools and data management systems to enhance workflows and provide critical support to our Executive. If you're organized, proactive, and thrive in a fast-paced environment, we want to hear from you! 🌟

Key Responsibilities:

🗓 Calendar & Task Management:

• Coordinate and optimize complex calendars using productivity platforms (e.g., Outlook, Teams).
• Anticipate scheduling needs and communicate changes promptly to ensure seamless meeting attendance.

🖥 Administrative & Technical Support:

• Compile and track expenses with accuracy, working closely with the Finance team.
• Provide first-line technical support and leverage tech solutions to enhance office efficiency.

🤝 Cross-Functional Collaboration:

• Collaborate with various departments to gather and present information for Executive decision-making.
• Act as a primary contact for cross-departmental projects, ensuring alignment on timelines and deliverables.

✈ Travel & Logistics:

• Research and book domestic and international travel, coordinating with vendors as needed.
• Schedule transportation and accommodations, providing on-site support during travels or events.

🔍 Executive & Personal Support:

• Assist with daily tasks while maintaining confidentiality, and manage office and personal supplies.

📊 Special Projects & Ad Hoc Assignments:

• Contribute to company initiatives requiring analytical or technical insight and demonstrate flexibility in taking on diverse projects.

Qualifications:

🔧 Experience & Industry Knowledge:

• Minimum of 2 years in a related or technical role, with discretion in handling confidential information.

💻 Technical Proficiency:

• Strong command of Microsoft Office and familiarity with project management tools (e.g., AirTable, SharePoint).
• Proficient with Apple and Windows operating systems, with a knack for quickly learning new software.

📈 Operational & Cross-Functional Skills:

• Proven ability to interface across various departments, juggling multiple projects and deadlines effectively.

🗺 Flexibility & Travel Requirements:

• Willingness to work a flexible schedule, including some travel (valid driver’s license, passport required). Ability to lift items up to 50 lbs.

💬 Communication & Collaboration:

• Excellent verbal and written communication skills, with a talent for building rapport across diverse teams.

Salary: $27-28/hour, with various benefits including medical, dental, vision insurance, and more! 🎉

Ready to elevate your career? Apply today and join the Illumination team!