Jr. Executive Assistant
Santa Monica, CA, USA
Compensation: $ 27 - $ 28
Junior Executive Assistant πΌ | Santa Monica, CA
Illumination is on the lookout for a dynamic and tech-savvy Junior Executive Assistant to join our team in beautiful Santa Monica, CA! In this pivotal role, you will utilize cutting-edge collaboration tools and data management systems to enhance workflows and provide critical support to our Executive. If you're organized, proactive, and thrive in a fast-paced environment, we want to hear from you! π
Key Responsibilities:
π Calendar & Task Management:
- Coordinate and optimize complex calendars using productivity platforms (e.g., Outlook, Teams).
- Anticipate scheduling needs and communicate changes promptly to ensure seamless meeting attendance.
π₯ Administrative & Technical Support:
- Compile and track expenses with accuracy, working closely with the Finance team.
- Provide first-line technical support and leverage tech solutions to enhance office efficiency.
π€ Cross-Functional Collaboration:
- Collaborate with various departments to gather and present information for Executive decision-making.
- Act as a primary contact for cross-departmental projects, ensuring alignment on timelines and deliverables.
β Travel & Logistics:
- Research and book domestic and international travel, coordinating with vendors as needed.
- Schedule transportation and accommodations, providing on-site support during travels or events.
π Executive & Personal Support:
- Assist with daily tasks while maintaining confidentiality, and manage office and personal supplies.
π Special Projects & Ad Hoc Assignments:
- Contribute to company initiatives requiring analytical or technical insight and demonstrate flexibility in taking on diverse projects.
Qualifications:
π§ Experience & Industry Knowledge:
- Minimum of 2 years in a related or technical role, with discretion in handling confidential information.
π» Technical Proficiency:
- Strong command of Microsoft Office and familiarity with project management tools (e.g., AirTable, SharePoint).
- Proficient with Apple and Windows operating systems, with a knack for quickly learning new software.
π Operational & Cross-Functional Skills:
- Proven ability to interface across various departments, juggling multiple projects and deadlines effectively.
πΊ Flexibility & Travel Requirements:
- Willingness to work a flexible schedule, including some travel (valid driverβs license, passport required). Ability to lift items up to 50 lbs.
π¬ Communication & Collaboration:
- Excellent verbal and written communication skills, with a talent for building rapport across diverse teams.
Salary: $27-28/hour, with various benefits including medical, dental, vision insurance, and more! π
Ready to elevate your career? Apply today and join the Illumination team!